Data Archiving: A Guide to Knowledge Management

Data archiving is an important part of knowledge management. It helps to ensure that important information is stored securely and can be accessed quickly and easily when needed. In this guide, we’ll cover the basics of data archiving, how to get started, best practices, and examples.

Getting Started with Data Archiving

Data archiving is the process of storing data in an organized and secure manner. It is important to ensure that data is stored in a way that is easily accessible and secure. Data archiving can be done manually or with the help of software. Manual archiving involves sorting and organizing data into folders and filing cabinets. Software-based archiving involves using a database or other software to store and organize data.

When getting started with data archiving, it is important to consider the type of data that needs to be archived. Different types of data require different archiving methods. For example, text documents may be stored in a database, while images may be stored in a file system. It is also important to consider the security of the data. Data should be stored in a secure location and access should be restricted to authorized personnel.

How To Archive Data

Data archiving involves organizing and storing data in a secure and organized manner. The following steps can help you get started with data archiving:

• Identify the type of data that needs to be archived.
• Choose a storage method for the data. This could be a database, file system, or other software.
• Organize the data into folders and files.
• Ensure that the data is secure and access is restricted to authorized personnel.
• Backup the data regularly.

Best Practices for Data Archiving

Data archiving is an important part of knowledge management. To ensure that data is stored securely and can be accessed quickly and easily when needed, it is important to follow best practices for data archiving. These include:

• Organize data into folders and files.
• Ensure that data is stored in a secure location.
• Restrict access to authorized personnel.
• Backup data regularly.
• Use software to automate the archiving process.
• Optimize data for search engine optimization (SEO) keywords.

Examples of Data Archiving

Data archiving can be used in a variety of ways. Here are some examples of data archiving:

• Storing customer records in a database.
• Archiving emails in a file system.
• Organizing documents into folders.
• Storing images in a cloud storage system.
• Backing up data to an external hard drive.

Popular platforms to help you manage your business data

• Box.com — Box is changing how you manage content across your business from simple file sharing to building custom apps.
• Passpack — Passpack delivers a compelling value proposition for businesses as a platform-agnostic professional solution offering highly secure, organization-wide online password management.
• Dropbox.com — Dropbox helps you simplify your workflow. So you can spend more time in your flow.
• SnapLogic — SnapLogic’s iPaaS platform empowers enterprises by automating application, data and cloud integration. Reach digital business transformation with SnapLogic.
• Quickbase — Quickbase, Inc., is a software company providing a low-code application development platforms.
• Kustomer — With Kustomer, deliver faster, richer experiences to your customers with omnichannel messaging, a unified customer view, and AI-powered automations.
• WeTransfer — WeTransfer is the simplest way to send your files around the world. Share large files and photos. Transfer up to 2GB free.
• Pluralsight — Pluralsight is an online learning platform that offers thousands of courses in software development, IT, creative skills, and more. Learn from industry experts and gain the skills you need to succeed.
• Microsoft OneDrive — Store photos and docs online. Access them from any PC, Mac or phone. Create and work together on Word, Excel or PowerPoint documents.
• Hightail — Simple and secure file sharing with Hightail. Send large files, preview visual assets, collect precise feedback and keep creative projects moving in one easy and secure cloud-based software. Try Hightail for free.
• Kaspersky Total Security — Kaspersky Total Security provides comprehensive protection for your devices, identity, and data. It includes antivirus, anti-ransomware, webcam protection, password manager, VPN, and more. Get the ultimate protection for your digital life.
• Formidable Forms — Formidable Forms is the best WordPress forms plugin. Over 300,000 professionals use our WordPress form builder to create contact forms, surveys, calculators, and other WP forms
• OrderWise — OrderWise is an all-in-one business management software that helps companies streamline operations, increase efficiency, and improve customer service. It offers features such as inventory management, order processing, CRM, eCommerce, and more.
• SolidWorks — Solidworks is a 3D CAD software used to design, simulate, and analyze products. It helps engineers and designers create better products faster, with powerful tools for 3D modeling, simulation, and collaboration.
• Amazon Web Services — Amazon Web Services offers reliable, scalable, and inexpensive cloud computing services. Free to join, pay only for what you use.
• OpenText — OpenText offers cloud-native solutions in an integrated and flexible Information Management platform to enable intelligent, connected and secure organizations.
• Workbooks — Our powerful CRM platform is personalised and fine-tuned by our own experts precisely to your business goals. That way it lets you do…
• Domo — With Domo, you can use data and insights delivered in data experiences to multiply your business impact and drive your business forward.
• Adeptia — Use Adeptia’s self-service integration solution to onboard faster, from months to minutes (80%), and provide delightful customer experiences.
• Dell Boomi AtomSphere — Boomi AtomSphere is a cloud-based integration platform that enables businesses to quickly and easily connect applications, data, and devices. It helps organizations automate processes, reduce costs, and improve customer experience.
• ContentSquare — ContentSquare is a digital experience insights platform that helps businesses understand how customers interact with their digital products. It provides data-driven insights to optimize user experience, increase conversions, and maximize revenue.
• RightSignature — Rightsignature is an online platform that helps businesses and individuals securely sign documents online. It offers a secure, fast, and legally binding way to sign documents from any device.
• Webroot SecureAnywhere — Webroot SecureAnywhere provides complete protection from viruses, malware, and other online threats. It’s fast, easy to use, and offers real-time protection for all your devices. Get the best security for your PC, Mac, and mobile devices.
• FormKeep — FormKeep is a simple, secure form service that helps you collect data from your website and send it to the tools you use. It’s fast, reliable, and easy to set up.
• Shiply — As featured by the BBC, Sunday Times & Daily Telegraph. Hassle free courier services with Shiply. Save time and money when customer rated courier companies compete for your work.
• Leadfeeder — LeadFeeder is a sales intelligence tool that shows you which companies visit your website and helps you turn anonymous website visitors into sales leads. Get insights on leads and start conversations with prospects.
• MASV — MASV is the fastest and most reliable way for videographers and creators to transfer time critical files to clients. No limitations or plugins.
• Autodesk — Autodesk is a global leader in design and make technology, with expertise across architecture, engineering, construction, design, manufacturing, and entertainment.
• DocuXplorer — Document management software—flexible to fit your needs. DocuXplorer ensures your team has fast and secure access to the files and information they need at any time from any place. Embrace a more productive, paperless office.
• Data Ladder — Data Ladder offers an end-to-end data quality and matching engine to enhance the reliability and accuracy of enterprise data ecosystem without friction.