Data Archiving: A Guide to Knowledge Management

Data archiving is an important part of knowledge management. It helps to ensure that important information is stored securely and can be accessed quickly and easily when needed. In this guide, we’ll cover the basics of data archiving, how to get started, best practices, and examples.

Getting Started with Data Archiving

Data archiving is the process of storing data in an organized and secure manner. It is important to ensure that data is stored in a way that is easily accessible and secure. Data archiving can be done manually or with the help of software. Manual archiving involves sorting and organizing data into folders and filing cabinets. Software-based archiving involves using a database or other software to store and organize data.

When getting started with data archiving, it is important to consider the type of data that needs to be archived. Different types of data require different archiving methods. For example, text documents may be stored in a database, while images may be stored in a file system. It is also important to consider the security of the data. Data should be stored in a secure location and access should be restricted to authorized personnel.

How To Archive Data

Data archiving involves organizing and storing data in a secure and organized manner. The following steps can help you get started with data archiving:

• Identify the type of data that needs to be archived.
• Choose a storage method for the data. This could be a database, file system, or other software.
• Organize the data into folders and files.
• Ensure that the data is secure and access is restricted to authorized personnel.
• Backup the data regularly.

Best Practices for Data Archiving

Data archiving is an important part of knowledge management. To ensure that data is stored securely and can be accessed quickly and easily when needed, it is important to follow best practices for data archiving. These include:

• Organize data into folders and files.
• Ensure that data is stored in a secure location.
• Restrict access to authorized personnel.
• Backup data regularly.
• Use software to automate the archiving process.
• Optimize data for search engine optimization (SEO) keywords.

Examples of Data Archiving

Data archiving can be used in a variety of ways. Here are some examples of data archiving:

• Storing customer records in a database.
• Archiving emails in a file system.
• Organizing documents into folders.
• Storing images in a cloud storage system.
• Backing up data to an external hard drive.

Popular platforms to help you manage your business data

• SnapLogic — SnapLogic’s iPaaS platform empowers enterprises by automating application, data and cloud integration. Reach digital business transformation with SnapLogic.
• Quickbase — Quickbase, Inc., is a software company providing a low-code application development platforms.
• Kustomer — With Kustomer, deliver faster, richer experiences to your customers with omnichannel messaging, a unified customer view, and AI-powered automations.
• WeTransfer — WeTransfer is the simplest way to send your files around the world. Share large files and photos. Transfer up to 2GB free.
• Box.com — Box is changing how you manage content across your business from simple file sharing to building custom apps.
• Passpack — Passpack delivers a compelling value proposition for businesses as a platform-agnostic professional solution offering highly secure, organization-wide online password management.
• Dropbox.com — Dropbox helps you simplify your workflow. So you can spend more time in your flow.
• Pluralsight — Pluralsight is an online learning platform that offers thousands of courses in software development, IT, creative skills, and more. Learn from industry experts and gain the skills you need to succeed.
• Microsoft OneDrive — Store photos and docs online. Access them from any PC, Mac or phone. Create and work together on Word, Excel or PowerPoint documents.
• Hightail — Simple and secure file sharing with Hightail. Send large files, preview visual assets, collect precise feedback and keep creative projects moving in one easy and secure cloud-based software. Try Hightail for free.
• MASV — MASV is the fastest and most reliable way for videographers and creators to transfer time critical files to clients. No limitations or plugins.
• Autodesk — Autodesk is a global leader in design and make technology, with expertise across architecture, engineering, construction, design, manufacturing, and entertainment.
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• Data Ladder — Data Ladder offers an end-to-end data quality and matching engine to enhance the reliability and accuracy of enterprise data ecosystem without friction.
• eFileCabinet — EfileCabinet is the most secure, efficient, and affordable document management solution for businesses of all sizes.
• Heap Analytics — Heap Analytics is a powerful analytics platform that helps you understand user behavior and optimize your product. It automatically captures every user interaction, so you can analyze user behavior without writing any code. Get insights into user engagement, retention, and conversion.
• Act-On — Act-On is a comprehensive campaign management platform that helps businesses create, manage, and measure campaigns across multiple channels. It provides tools to automate and optimize campaigns, track performance, and measure ROI.
• SecureSafe — SecureSafe is a secure online storage solution that helps you protect your data with military-grade encryption. It offers secure file sharing, password management, and two-factor authentication to keep your data safe.
• NortonLifeLock — Secure your digital life with NortonLifeLock™ – the world leader in digital safety & security products.
• Appian — Appian is a comprehensive business process management (BPM) platform that helps organizations automate and optimize their processes.
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• ZoomInfo — ZoomInfo is a leading business intelligence platform, providing comprehensive profiles on over 100 million business people and companies. It helps sales and recruiting teams identify, connect, and engage with their target accounts.
• Airtable — Airtable is a low-code platform for building collaborative apps. Customize your workflow, collaborate, and achieve ambitious outcomes. Get started for free.
• SugarCRM — Sugar helps business create customers for life with the world’s most intelligent CRM platform. With SugarCRM, you let the platform do the work. Get a demo today!
• Formstack — Capture data, generate documents, and collect signatures with easy-to-use workflow automation software. Learn how our workflow solutions can accelerate your digital work.
• DocuWare Cloud — DocuWare Cloud is a cloud-based document management system that helps businesses securely store, manage, and share documents. It offers features such as automated workflows, document capture, and mobile access, allowing users to access documents from anywhere.
• LeadsRx — LeadsRx is a marketing attribution platform that helps businesses understand the ROI of their marketing efforts. It provides insights into customer journeys, tracks conversions, and optimizes campaigns for maximum ROI.
• SAP Data Services