Data Management

Data archiving is a key component of knowledge management, ensuring important data is stored securely and efficiently.

Data Archiving: A Guide to Knowledge Management

Data archiving is an important part of knowledge management. It helps to ensure that important information is stored securely and can be accessed quickly and easily when needed. In this guide, we’ll cover the basics of data archiving, how to get started, best practices, and examples.

Getting Started with Data Archiving

Data archiving is the process of storing data in an organized and secure manner. It is important to ensure that data is stored in a way that is easily accessible and secure. Data archiving can be done manually or with the help of software. Manual archiving involves sorting and organizing data into folders and filing cabinets. Software-based archiving involves using a database or other software to store and organize data.

When getting started with data archiving, it is important to consider the type of data that needs to be archived. Different types of data require different archiving methods. For example, text documents may be stored in a database, while images may be stored in a file system. It is also important to consider the security of the data. Data should be stored in a secure location and access should be restricted to authorized personnel.

How To Archive Data

Data archiving involves organizing and storing data in a secure and organized manner. The following steps can help you get started with data archiving:

  • Identify the type of data that needs to be archived.
  • Choose a storage method for the data. This could be a database, file system, or other software.
  • Organize the data into folders and files.
  • Ensure that the data is secure and access is restricted to authorized personnel.
  • Backup the data regularly.

Best Practices for Data Archiving

Data archiving is an important part of knowledge management. To ensure that data is stored securely and can be accessed quickly and easily when needed, it is important to follow best practices for data archiving. These include:

  • Organize data into folders and files.
  • Ensure that data is stored in a secure location.
  • Restrict access to authorized personnel.
  • Backup data regularly.
  • Use software to automate the archiving process.
  • Optimize data for search engine optimization (SEO) keywords.

Examples of Data Archiving

Data archiving can be used in a variety of ways. Here are some examples of data archiving:

  • Storing customer records in a database.
  • Archiving emails in a file system.
  • Organizing documents into folders.
  • Storing images in a cloud storage system.
  • Backing up data to an external hard drive.

Popular platforms to help you manage your business data

  • WeTransfer — WeTransfer is the simplest way to send your files around the world. Share large files and photos. Transfer up to 2GB free.
  • — Box is changing how you manage content across your business from simple file sharing to building custom apps.
  • — Dropbox helps you simplify your workflow. So you can spend more time in your flow.
  • Quickbase — Quickbase, Inc., is a software company providing a low-code application development platforms.
  • Kustomer — With Kustomer, deliver faster, richer experiences to your customers with omnichannel messaging, a unified customer view, and AI-powered automations.
  • Pluralsight — Pluralsight is an online learning platform that offers thousands of courses in software development, IT, creative skills, and more. Learn from industry experts and gain the skills you need to succeed.
  • Microsoft OneDrive — Store photos and docs online. Access them from any PC, Mac or phone. Create and work together on Word, Excel or PowerPoint documents.
  • Hightail — Simple and secure file sharing with Hightail. Send large files, preview visual assets, collect precise feedback and keep creative projects moving in one easy and secure cloud-based software. Try Hightail for free.
  • Informatica — As the industry leader in enterprise cloud data management, we’re prepared to help you intelligently lead—in any sector, category, or niche.
  • Commvault Data Protection — Commvault provides comprehensive data protection solutions to help organizations protect, access, and use their data. Solutions include backup & recovery, cloud storage, archiving, and more. Get the data protection you need to stay secure and compliant.
  • Optimizely — Creating digital experiences that transform your company takes data-driven decisions, continued experimentation and constant invention.
  • CobbleStone Systems — Cobblestone Systems is a software development company that specializes in creating custom software solutions for businesses. They provide services such as web and mobile app development, software integration, and cloud computing. Their team of experienced developers and designers work together to create innovative solutions that meet the needs of their clients.
  • Symantec Endpoint Protection — Symantec Endpoint Protection is an advanced security solution that provides comprehensive protection against malware, ransomware, and other threats. It uses advanced machine learning and artificial intelligence to detect and block threats, and provides real-time protection for your devices.
  • FormAssembly — Build secure online forms with our online form builder. Send data to Salesforce and tools with our web to anything solution. No code needed.
  • OrderCup — OrderCup is an all-in-one ecommerce platform that helps small businesses manage orders, shipping, payments, and more. It offers features like automated order processing, shipping label printing, and integrated payments. It’s easy to use and helps businesses save time and money.
  • K2 Process Automation — K2 provides process automation solutions to help businesses streamline their operations. Automate manual processes, reduce errors, and increase efficiency with K2’s easy-to-use tools. Get more done with less effort and time.
  • Google Cloud Platform — Meet your business challenges head on with cloud computing services from Google, including data management, hybrid & multi-cloud, and AI & ML.
  • DocuSign — DocuSign ensures the security & mobility to digitally transform businesses. Sign docs for free.
  • pCloud — pCloud is the most secure encrypted cloud storage, where you can store your personal files or backup your PC or share your business documents with your team!
  • MuleSoft — MuleSoft provides the easy-to-use tools you need to automate your way to higher productivity and lower costs. Equip any team to automate with clicks or code.
  • Microsoft Azure Integration Services — Azure Integration Services provides a comprehensive set of cloud-based integration capabilities to connect apps, data, and devices. It helps you build secure, reliable, and scalable solutions to unlock data insights and drive business agility.
  • VWO — VWO is the market-leading A/B testing tool that fast-growing companies use for experimentation & conversion rate optimization.
  • HelloSign — Dropbox Sign (formerly HelloSign) is the easiest way to send, receive and manage legally binding electronic signatures. Try it free!
  • Kaspersky Total Security — Kaspersky Total Security provides comprehensive protection for your devices, identity, and data. It includes antivirus, anti-ransomware, webcam protection, password manager, VPN, and more. Get the ultimate protection for your digital life.
  • Formidable Forms — Formidable Forms is the best WordPress forms plugin. Over 300,000 professionals use our WordPress form builder to create contact forms, surveys, calculators, and other WP forms
  • OrderWise — OrderWise is an all-in-one business management software that helps companies streamline operations, increase efficiency, and improve customer service. It offers features such as inventory management, order processing, CRM, eCommerce, and more.
  • SolidWorks — Solidworks is a 3D CAD software used to design, simulate, and analyze products. It helps engineers and designers create better products faster, with powerful tools for 3D modeling, simulation, and collaboration.
  • Amazon Web Services — Amazon Web Services offers reliable, scalable, and inexpensive cloud computing services. Free to join, pay only for what you use.
  • OpenText — OpenText offers cloud-native solutions in an integrated and flexible Information Management platform to enable intelligent, connected and secure organizations.
  • Workbooks — Our powerful CRM platform is personalised and fine-tuned by our own experts precisely to your business goals. That way it lets you do…
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